Are you taking the right coronary measures in the workplace? Take the test with our tips and checklist

The coronavirus is causing many Belgians to telework at the moment. But not everyone can work from home. With the right preventive measures you as an employer ensure that these employees can still work safely. But are you complying with all the imposed regulations? We provide you with a series of tips and a handy checklist.

Employees who are not working in a key sector are obliged to telework, unless their function makes this impossible. If, as an employer, you cannot guarantee a safe workplace, you are obliged to close down. The Social Inspectorate therefore carries out targeted inspections.

As an employer, how do you ensure a safe working environment that meets all the requirements? We have listed a few tips.

1. Clear information

  • Have your internal or external prevention department communicate the precautionary measures and specific agreements in your organisation.
  • Provide employees with brief training on the coronavirus and inform them about prevention measures.
  • Also inform external parties about the measures before they visit your company.
  • Display the government's guidelines in a prominent place.
  • Discuss with the occupational physician how you can provide extra protection for employees in the high-risk group (over 60s and employees with cardiovascular diseases, diabetes, chronic respiratory diseases or cancer).

2. Safe distance

  • Do not shake hands with employees or external parties and always keep a distance of at least 1.5 metres.
  • Don't take risks: ask employees with symptoms that point to covid-19 to stay at home and send employees with symptoms home and advise them to call their GP.
  • Guarantee a safe distance not only at desks, but also in changing rooms and dining and meeting rooms. Avoid people sitting across from each other and enforce this by removing chairs.
  • Also with organised transport to and from the workplace, make sure that the safe distance can always be respected. Provide additional vehicles if necessary.
  • Cancel non-essential meetings, limit them in time or number of participants or organise them online via Skype, Teams or any other channel.
  • Temporarily take lifts out of service or clearly indicate that they may only be used in exceptional circumstances. Even then, the distancing rule must be respected.

3. Thorough hygiene

  • Did an employee go home due to illness? Have his or her workplace thoroughly disinfected.
  • Provide clean toilets. Provide sufficient soap (preferably in dispensers) and rolls of tissue paper. Display the instructionsfor proper hand washing. Download the poster for good hand hygienehere.
  • Have the cleaning service clean everything regularly and thoroughly, paying particular attention to handles, knobs and other surfaces that are frequently touched. Ask employees to clean shared work equipment (telephones, printers, safety helmets, etc.) after use.
  • Ensure that all rooms are adequately ventilated. Ask employees to clean and ventilateshared areas - such as dining and meeting rooms - after each use.
  • Disinfect vehicles at every change of driver.

4. Business continuity plan

If, during the corona crisis, you work with a smaller team than usual, you can draw up a business continuity plan. In it, you list possible actions and communications with which you can maintain your service and protect the health of your employees.

Download our manual for a business continuity plan.

Use the government checklist

The Federal Public Service Employment, Labour and Social Dialogue has drawn up a checklist to enable you to check whether you comply with the necessary precautions.If you can answer 'yes' to all questions, you are fully prepared for a possible inspection.

You can download the latest version of the checklist via werk.belgie.be (look for 'checklist prevention COVID-19').

Mensura supports your organisation in the time of Corona

We’ve published all the frequently asked questions and free tools on www.mensura.be/en/corona.