To the checklist

Draw up clear rules of conduct

With a number of interventions, you can ensure social distancing and hygiene rules are respected, both between employees and during contacts with customers and suppliers.

People walk in and out of a worksite, but are you able to ensure they keep the necessary distance when they cross paths? Separate incoming and outgoing flows via a partition, for example. Maybe separate entrances and exits are an option by temporarily opening an unused door or emergency exit?

More tips can be found in this info document

Ensure sufficient distance during contact with others. Place a physical barrier or markings at an appropriate distance, or provide Plexiglass screens. Also, limit the number of people who are in the same room at the same time, e.g. when in the site hut.
 

If there are activities where you cannot guarantee social distancing, then your employees must wear a face mask to avoid spreading the virus via small droplets (e.g. coughing, talking, splashes). You also keep the ‘exposure’ as short as possible and limit the number of employees in this situation to the absolute minimum. If the risk analysis shows that your staff must wear a dust mask (FFP2/3) in normal circumstances to perform the activity, then they must continue to do so.
 

Tip: Hang this poster in clearly visible places to remind everyone of the basic rules. This is because people also have to adhere to the rules in dressing rooms, toilets and site hut.

Read more about social distancing in this info document

Schedule staggered deliveries throughout the day. This makes it unnecessary for incoming and outgoing suppliers to cross paths or be present in the same space. Also, try to shield the delivery areas from the worksite as much as possible.

You can read more guidelines about deliveries here.

During contact with external parties, try to minimise the exchange of documents and objects. For example, your receptionist can complete the logbook and allow visitors to pick up their visitor’s badge themselves. Confirmations and receipts can be emailed or placed in a letterbox.

Remind employees and visitors of the hygiene measures as often as possible. Did you know you can use our ready-made posters about coughing and sneezing, hand hygiene and general precautions against coronavirus for this?
 

Important: Your employees should always have enough handkerchiefs to cover their nose and mouth while blowing their nose, sneezing and/or coughing. They must throw the used handkerchief away into a closeable bin immediately, and then wash their hands straight away.

Take a look at our other useful documents

Only receive external parties (e.g. suppliers, freelancers) physically in your organisation for essential activities. In addition, limit their presence in terms of number of people, duration and spaces visited.
 

Tip: make agreements about this before restarting, and email your instructions to all concerned.

It is important you receive the necessary instructions from your client before your first visit or starting work.

You will find more tips about this in this information sheet

Start your building sites safely

From switching on machines to rearranging meeting rooms and adjusting emergency plans: our information sheets show you what to pay attention to.

You can limit the spread of the coronavirus by ventilating your rooms properly. Opening the windows regularly is the message. If you have a ventilation system, ensure regular maintenance and have the filters replaced or cleaned when they are due. Do not use individual fans that can spread the virus.

See our poster on ventilation during Corona.

Additional rules and guidance have recently been developed, including on the measurement of CO2 concentrations. Find here a list of a number of CO2 meters whose specifications meet these guidelines.

Read more on our blog

Check which doors can be left open. These may be able to provide extra ventilation, for example, or act as an additional entrance or exit. Always take fire safety into account, as well as the risk of unwanted visitors or theft. Close doors that must stay permanently closed.
 

Important: Place a notice on all closed doors. This will prevent people grabbing the door handle to feel if it is actually locked.

To guarantee social distancing, ensure there is a clear layout of the workplace: use floor markings, pictograms, barrier tape and so on. Physical barriers can be placed between work stations that are close to one another. Instruct your employees not to enter rooms in which they are not required.

More information can be found in this info document

When starting to work, it is important to check whether the employee is out of sight or out of the hearing range of other people. If this is the case, the secluded employee must have access to a means of alarm adapted to the circumstances (mobile phone, telephone, walkie-talkie, fire alarm, etc.). Work done in dangerous conditions may never be entrusted to a secluded employee. The presence of another person who is able to sound a quick alarm is required, as is the necessary distance and – in case of urgent assistance – the appropriate protective equipment.

Only essential meetings that cannot be organised remotely may take place on location. In this case, choose a space where you can respect social distancing, and keep the number of participants to a minimum. Keep an attendance list of each physical meeting for one month.

 

Use this poster to inform employees about the maximum number of people that may be present in the room. Hang it on the entrance door(s).

Goods lifts may be used provided that the control panel is regularly cleaned and disinfected.
 

A passenger lift is essential for those who are less mobile or need to transport heavy supplies from one floor to another in a building. However, it is a small space and maintaining a proper distance is not always easy.
 

Tip: motivate your employees to choose the stairs as much as possible by hanging this poster in a highly visible place.

Also review these measures for safe lift use

Motivate your employees to always grab the banister when using the stairs. They can use their sleeve or a tissue to grasp the handrail. Provide bins with foot pedal in the staircase; at the beginning, at the end or in different overflows and inform workers to throw the tissue into the trash immediately after use. In addition, you can also provide a hand alcohol gel per floor in a holder so that employees can disinfect their hands before and after using the stairs. Also make sure that the cleaning of banisters and handles (of the doors that lead to the staircase) is included in the cleaning program.

Communal transport organised by the employer: Respect the greatest possible distance between each person during transport, limit if possible the number of people in the vehicle and/or provide a separation (in a flexible material and with care for visibility and safety); Use masks in addition. Ensure that ventilation and aeration systems in means of transport are properly operated and maintained and pay particular attention to hygiene inside vehicles used by different people.

Those travelling by public transport (train, tram, bus) must follow the instructions provided by the transport companies. And for everyone twelve and older, wearing a face mask that covers both nose and mouth is compulsory on public transport, to include in the station, on platforms, and on board trains.
 

A face mask is now also mandatory in certain (sections of) cities.

More concrete tips can be found in this information sheet

Social distancing is also relevant during breaks. Therefore, remove chairs until the necessary distance between employees is guaranteed. Have them sit diagonally across from one another at a table, organise lunch breaks in shifts, or set up additional break rooms. Taking breaks or lunch outdoors is also an option if the weather and infrastructure allow it. 
 

TIP: Cups, plates and cutlery should preferably be cleaned in the dishwasher. In this case, the virus has no chance of survival. If there is no dishwasher on the work floor, make sure you clean everything manually with a clean sponge.

This checklist provides even more tips and tricks

What kind of measures can you implement when you have changing rooms and showers in your company?

Take a look at our tips and tricks in the information document.

Your machines and installations may have stood still for a while. Please use the manual to restart them. This will help prevent unwanted incidents. Be sure to pay proper attention to checking scaffolds, collective protection devices (e.g. handrails, site fencing, signage) and low-voltage equipment.

You can read more in this checklist of the Belgian Construction Federation.

There is a very real risk of infection when using machinery. Arrange your work activities so that the exchange of work materials is kept to a minimum. Or, always have the same person operate machinery or cranes. And, an aerial platform should only be operated by one employee.

You can find other measures and adjustments in this list.

Non-essential activities must not occur when social distancing cannot be guaranteed. For essential activities, your staff must wear a surgical mask or a type FFP2 or FFP3 mask. A surgical mask ensures that others do not get infected, but does not prevent you from becoming infected. Place name tags on all personal protective equipment (e.g. gloves, surgical masks, hard hats). Please these in a closable bag during breaks.

Social distancing is the basic rule when working for private individuals. So, only work in one space and ask the occupier to always properly ventilate that room. It is important you know beforehand what your safety conditions are for carrying out the assignment. 

It is beyond dispute that everyone must adhere to the prescribed instructions in the event of a fire. If you cannot guarantee social distancing at your existing muster point during an evacuation, provide an additional location.
 

Please note: your fire-fighting team must also respect the social distance rules as much as possible during interventions. Reserve necessary personal protective equipment for interventions.

More information can be found in this info document

If water sources (for example, taps, sprinklers, showers, humidifiers) or pipe sections connecting them do not have fresh water flowing through them for more than a week, legionella can develop in them. This bacteria is the leading cause of Pontiac fever and Legionnaires’ disease.

This step-by-step plan shows you how to restart your water sources safely

Ensure the working environment is clean

In addition to adequate hand hygiene for your employees, thorough maintenance of the workplace and equipment is also crucial to avoid spreading the coronavirus.

When cleaning, absolute priority is to be given to surfaces, door handles, switches, telephones, printers, coffee machines, keyboards and so on. Workpieces and work equipment used by several employees must be cleaned and disinfected at least once at every shift change (e.g. control panels, handles, machinery, goods lift). To reinforce this, your cleaning programme may need to be reorganised, both in terms of frequency and cleaning equipment.
 

TIP: Cups, plates and cutlery should preferably be cleaned in the dishwasher. In this case, the virus has no chance of survival. If there is no dishwasher on the work floor, make sure you clean everything manually with a clean sponge.

View the recommended disinfectants for surfaces and objects

Hang clearly legible instructions about hand hygiene at every washbasin. Inform employees to close the water tap with a paper towel or close the tap with the elbow after washing and drying hands. Also underline the importance of good toilet hygiene. Specifically: leave the toilet clean, flush and close the toilet lid.
 

Tip: Points for attention for bleach as a cleaning agent and disinfectant.

Download our hand hygiene poster

Provide sufficient quantities of soap – preferably in soap dispensers – paper towels and closable bins, if possible with pedal control. . If there are no washing facilities or the distance from the workplace is too large, provide hand alcohol gel (preferably one individual pack per employee), or a bottle with water.
 

Avoid using electric hand dryers or towels.

These preventive measures apply to ethanol (the basis of hand alcohol gel) in large quantities (from 5l)

First and foremost: the risk of corona contamination via waste is minimal. Correct, efficient waste collection is crucial to avoid additional hygiene and health risks. Remove full bins or bin bags from the work floor immediately. Waste collectors must wear gloves.

How to take off gloves correctly? Read the instructions

Be attentive to the health of your employees

Those who exhibit symptoms must go home. But what about the mental health of your employees? And can your emergency responders (First Aiders) still work safely?

This decision tree shows the steps to be followed. If the employee tests positive, then the contact-tracing process begins. This brochure summarises the required measures.

Employees who are mentally troubled (for example, stress, workload, work-life combination), feel anxious or are mourning the loss of a loved one can contact the Mensura psycho team during office hours for a confidential conversation.
 

We can also activate a 24/7 helpline for your staff. Would you like to know more about this? Send an email to psychosociale-aspecten@mensura.be.

Frequently asked questions related to coronavirus and mental well-being

Even if your non-Dutch speaking employees have mastered our language reasonably well, they may still lack certain nuances. This can lead to misunderstandings. Therefore, provide basic information in the native language of your employees.
 

If you have staff who work abroad, be sure to check the crisis centre website for working internationally.

Download posters, FAQs and audio files with corona info in different languages

Your emergency responders are trained to provide first aid to victims, but their own health must also be guaranteed. If a victim can take care of their own injuries, the emergency responder can give instructions from a safe distance. If this method is not feasible, then the care must be provided as quickly as possible while wearing a face mask and gloves. Since the coronavirus is transmitted through saliva drops, talking must be kept to a minimum while care is being provided. During resuscitation, the emergency responders must only use chest compressions or an AED, not mouth-to-mouth resuscitation. Bystanders must vacate the area or remain at a safe distance.

This information contains all adapted information for emergency responders

Face masks are part of the lockdown exit strategy. It is important that we wear them, but it is crucial that we continue to respect the hierarchy of the prevention measures. Specifically: when the first measure in the hierarchy cannot be respected, only then does the measure in the level below come into force.
 

Face masks are at the bottom of the ranking and are only recommended if all other measures are not feasible.
 

Preventive measures according to hierarchy 

  1. Stay home, especially if you are sick.
  2. Limit your physical social contacts.
  3. Work from home whenever possible if the job allows for this.
  4. Wash your hands often with soap and water.
  5. Maintain a distance of at least 1.5 metres, indoors and outside.
  6. Wear a face mask on public transport and in crowded public places or follow the applicable local and regional guidelines.

Infographic: 'How to wear a face mask safely'

Here you can find more information about face masks

Do you have a question about the specific situation in your workplace?

We are happy to help you! Get in touch with your trusted contact or our regional office.

Sector-specific e-learning courses for your employees

Do you want to inform your employees about how they can work safely and healthily during these corona times? You can with our sector-specific e-learning sessions.

Find out more about e-learning for your sector