The Check-In Tool for new employees
Your employees’ wellbeing has a significant impact on the productivity of your organisation. That’s why Mensura supports your employees from day one with the online Check-In Tool.
What exactly is it?
The Check-In Tool is part of the onboarding process for new employees. As a wellbeing partner, we support you by providing new employees with the information they need to start working responsibly, productively and with awareness.
The benefits to you as an employer
A good start: a relevant and useful addition to your onboarding process, focusing on safety, health and risk prevention from the outset.
Easy: all you need to do is provide the new employee’s contact details and language preference. A handy communication kit helps you inform newcomers and motivate them to use the Check-In Tool.
Handy: this first-line support document contains answers to questions you may have about our work as a wellbeing partner. The tool also has useful information about safety or health risks for toolbox meetings.
Informative: you have access to the same information and tips as your employees, and you’ll find a list of all the legal to-dos for each specific wellbeing area.
The benefits to you as an employee
Personalised: every employee receives their own downloadable report with information about potential safety and health risks in the workplace.
Awareness-raising: practical tips that every employee can use to take preventive measures.
Informative: an explanation of what we do as an external service, plus the details of the contact people at Mensura (such as the occupational physician).
Send us your question at checkin@mensura.be or take a look at the frequently asked questions below.
What is the Check-In Tool?
The Check-In Tool provides useful and comprehensive advice for new employees. The advice is based on a short questionnaire that newcomers complete when they start their new job. The tool is part of the onboarding process for new employees. Shortly after joining, new employees receive an email or text message from Mensura, the external service to which their employer is affiliated, inviting them to use the Check-In Tool.
The questionnaire contains 14 questions and asks about their perceptions of:
Physical health
Mental health
Vitality
Health risks
Safety risks
The employee receives a personalised report containing information and tips. The information is confidential and is not shared with the employer.
What’s the added value of the Check-In Tool for you as an employer?
The Check-In Tool supports you with the onboarding process for new employees. They receive information in a personalised report that you are required to provide as an employer. In this way, Mensura helps you comply with your legal obligations.
The Check-In Tool also provides you as an employer with:
tips on how you can use the information in the tool in the onboarding process (for instance for organising toolbox meetings: short work meetings held at regular intervals to promote workplace safety).
the same standard information and tips that your employee receives. Your obligations as an employer are also included.
access to a first-line support document for employees who have questions.
As an employer, can I try out the questionnaire myself?
No problem. Send an email to checkin@mensura.be and we’ll send you a test link.
How is the Check-In Tool invoiced?
There’s no additional charge for the Check-In Tool: it’s included in the annual contribution for the employee.
The Check-In Tool is treated an individual service, so the full annual contribution is charged.
Can I use the questionnaire for all my existing employees, not just newcomers?
That’s not the intention, but you can certainly use the information in the advisory report to inform and raise awareness among all your employees.
What if I don’t wish to use the Check-In Tool as an employer?
The Check-In Tool is part of our standard service: it’s our procedure for all new employees.
As a client, you cannot unsubscribe from the Check-In Tool, just as you cannot ask not to receive invitations for periodic examinations.
What if the employee doesn’t have an email address to send the questionnaire to?
If employees don’t have an email address or the employer doesn’t know their private email address, the questionnaire can be sent by text message. Mensura doesn’t provide paper questionnaires.
Which employees will receive an invitation to use the Check-In Tool?
The general rule is that all new employees receive the questionnaire, regardless of whether they are subject to a periodic medical examination.
Some exceptions:
A new employee who has already undergone a medical examination will not receive a questionnaire.
Temporary agency workers don’t have access to the questionnaire either. Permanent agency workers do, though.
Interns, student workers and flexi-workers are also excluded from the Check-In Tool target group.
Employees with a temporary contract of less than 6 months.
What’s the added value of the Check-In Tool for employees?
The employee receives the information they need to find their way to the external service easily. This helps them give some thought to safety, health and vitality from the start.
After completing the questionnaire, the new employee receives a personalised report.
This report:
Shows the employee’s scores (green, orange, red) based on their answers. Based on these scores, a brief recommendation is provided.
Some examples:An employee who scores red on the questions about physical health is advised to request a discretionary consultation if they believe there’s a link between their problems and their work situation.
An employee who scores orange on the questions about mental health receives information about the role of the psychological risk prevention advisor, how to contact them and what to expect from a consultation.
Provides practical tips on managing stress.
Provides information about health and safety risks.
Provides information about the roles of the occupational physician and psychological risk prevention advisor.
What should the employee do with the report?
The employee is advised to download and keep the personalised report. The report is a handy first-line support document. The idea is that it should be kept and consulted if there are any questions, so a new employee is not expected to read it in its entirety. Mensura primarily suggests that the recommendations for the orange and red scores should be read.
What is the Check-In Tool?
The Check-In Tool provides useful and comprehensive advice for new employees. The advice is based on a short questionnaire that newcomers complete when they start their new job. The tool is part of the onboarding process for new employees. Shortly after joining, new employees receive an email or text message from Mensura, the external service to which their employer is affiliated, inviting them to use the Check-In Tool.
The questionnaire contains 14 questions and asks about their perceptions of:
Physical health
Mental health
Vitality
Health risks
Safety risks
The employee receives a personalised report containing information and tips. The information is confidential and is not shared with the employer.
What’s the added value of the Check-In Tool for you as an employer?
The Check-In Tool supports you with the onboarding process for new employees. They receive information in a personalised report that you are required to provide as an employer. In this way, Mensura helps you comply with your legal obligations.
The Check-In Tool also provides you as an employer with:
tips on how you can use the information in the tool in the onboarding process (for instance for organising toolbox meetings: short work meetings held at regular intervals to promote workplace safety).
the same standard information and tips that your employee receives. Your obligations as an employer are also included.
access to a first-line support document for employees who have questions.
As an employer, can I try out the questionnaire myself?
No problem. Send an email to checkin@mensura.be and we’ll send you a test link.
How is the Check-In Tool invoiced?
There’s no additional charge for the Check-In Tool: it’s included in the annual contribution for the employee.
The Check-In Tool is treated an individual service, so the full annual contribution is charged.
Can I use the questionnaire for all my existing employees, not just newcomers?
That’s not the intention, but you can certainly use the information in the advisory report to inform and raise awareness among all your employees.
What if I don’t wish to use the Check-In Tool as an employer?
The Check-In Tool is part of our standard service: it’s our procedure for all new employees.
As a client, you cannot unsubscribe from the Check-In Tool, just as you cannot ask not to receive invitations for periodic examinations.
What if the employee doesn’t have an email address to send the questionnaire to?
If employees don’t have an email address or the employer doesn’t know their private email address, the questionnaire can be sent by text message. Mensura doesn’t provide paper questionnaires.
Which employees will receive an invitation to use the Check-In Tool?
The general rule is that all new employees receive the questionnaire, regardless of whether they are subject to a periodic medical examination.
Some exceptions:
A new employee who has already undergone a medical examination will not receive a questionnaire.
Temporary agency workers don’t have access to the questionnaire either. Permanent agency workers do, though.
Interns, student workers and flexi-workers are also excluded from the Check-In Tool target group.
Employees with a temporary contract of less than 6 months.
What’s the added value of the Check-In Tool for employees?
The employee receives the information they need to find their way to the external service easily. This helps them give some thought to safety, health and vitality from the start.
After completing the questionnaire, the new employee receives a personalised report.
This report:
Shows the employee’s scores (green, orange, red) based on their answers. Based on these scores, a brief recommendation is provided.
Some examples:An employee who scores red on the questions about physical health is advised to request a discretionary consultation if they believe there’s a link between their problems and their work situation.
An employee who scores orange on the questions about mental health receives information about the role of the psychological risk prevention advisor, how to contact them and what to expect from a consultation.
Provides practical tips on managing stress.
Provides information about health and safety risks.
Provides information about the roles of the occupational physician and psychological risk prevention advisor.
What should the employee do with the report?
The employee is advised to download and keep the personalised report. The report is a handy first-line support document. The idea is that it should be kept and consulted if there are any questions, so a new employee is not expected to read it in its entirety. Mensura primarily suggests that the recommendations for the orange and red scores should be read.