First steps as an employer

Why risk prevention is important from the start

Hooray, you’ve got extra hands or brains in your organisation! Now you don’t have to do everything on your own any more. But ensuring that your new employees can work in optimal conditions – and keeping on doing so – involves some new responsibilities. Because you don’t want them to end up taking sick leave due to excessive stress, unsafe work situations or poor ergonomics. Or worse, to leave your company.

It’s therefore no coincidence that having a suitable well-being and risk prevention policy is a legal requirement. Such a policy helps create a sound basis for a healthy and safe workplace for your growing small business.

As a new employer, how do you ensure well-being in the workplace?

No matter how small your team, you’re required as an employer to sign up with an external occupational health and safety service. As a well-being partner, Mensura can help you with your ‘to do’ list. To give a few examples:

• Performing a risk assessment of all workplace hazards

• Drawing up a risk prevention policy, with an overall risk prevention plan and annual action plan 

• Arranging health monitoring for employees subject to occupational risks 

• Reporting work accidents to the insurer (within 8 days) 

• Reporting serious work accidents to the insurer and the Well-Being at Work Inspectorate 

• Drawing up a detailed report for any serious work accident 

• Arranging a basic level of first aid 

Mensura can help

We’ll be happy to help you keep your employees fit and healthy with expertise, support and tailored solutions. Your flat-rate charge does much more than cover the legal minimum: it’s an investment in a pleasant workplace, long-term fitness for work and, as a result, less absenteeism.

Comprehensive basic package

• We give you guidance with risk assessments and the associated actions and measures

• Our doctors take care of the health monitoring of employees subject to occupational risks

• We provide support in the event of serious work accidents

• We provide training and advice on food safety

• We take on assignments relating to psychosocial well-being (confidential interventions)

• We attend occupational health and safety committee meetings (if applicable)

• We analyse screen work and ergonomics

• With e-Coach, you can make ergonomic improvements for your screen workers

• You gain access to MyMensura, our digital well-being portal for clients

• Your new employees get access to the Check-In Tool, an online questionnaire, and a personalised report with tips on alert, responsible and productive workin

In addition, we have lots of unique tools available to give you extra support:

• Prevent stress and burnout with targeted actions based on sonar

• Rely on our guidance on adapted work in connection with the reintegration of a long-term sick colleague.

Joining forces with Mensura in five steps

Step 1 – Create an account on MyMensura 
Once your affiliation process with Mensura is complete, you can create an account on MyMensura. Go to MyMensura, click on ‘Don’t have an account yet?’ and follow the steps. Have your affiliation number (which you can find in our correspondence) and company number to hand.

Step 2 – Gather information about your organisation 
Log in to MyMensura and enter the details of your employee(s). Based on this information, we will determine your health monitoring and other needs.

Step 3 – Get to know us during your first company visit 
Our risk prevention expert will visit you 6 to 12 months after you’ve joined us. During this company visit, you’ll assess the risks in your company together with our expert, receive practical tips and discuss your questions and concerns about well-being and the law. All our findings and accompanying recommendations will be presented in a clear report.

Step 4 – Complete some basic formalities 

• Provide us with your completed identification document 

• Get to work on the advice you received during the company visit; we’ll give you five priorities to get started with 

• Identify the hazards and risks in your workplace (risk assessment) 

• Appoint someone to be responsible for first aid 

• Start developing your risk prevention plan

Step 5 – Use our tools and support 
Make the most of a variety of tools, documents, templates and training courses. You’ll find everything conveniently gathered together on MyMensura.