How to create a flexible workspace?

Planning to upgrade your office environment? Make sure you hire the right experts. In addition to finding a good architect, you will need to involve facility managers, experts in ergonomics, industrial hygiene experts and any other relevant parties. This will get you from design stage to an office concept that takes into account the specific needs of your company and employees. Remember to discuss the following items during start-up meetings.

Scientific research has shown that excessive noise in the workplace can have a serious negative impact on productivity levels. It makes people feel uncomfortable and increases stress levels, which can then lead to absenteeism.

With proper acoustics and the opportunity for employees to work in closed-off areas, concentration levels will rise.

Equally important to the mental and physical health of your employees are a pleasant indoor temperature, adequate ventilation and good lighting.

Lack of privacy is one of the drawbacks of the open-office environment where others can easily overhear conversations and phone calls, and it may cause some people to hold back. Again, this issue can be resolved by providing a number of closed-off (meeting) areas to promote informal interactions and invite workers to engage in in-depth discussions.

High stress levels and 24/7 connectivity lead to a greater need for relaxation. Investing in a dedicated space where employees can go and relax is therefore highly recommended. You could provide a special area where people can take a breather or have a quick chat to colleagues. Some companies even include a table tennis table, a soccer net or a basketball hoop to allow workers to get things out of their system for a minute or two. An inviting space where colleagues can sit down and eat together, is also a must. It’s also a healthier option than eating at their desk. 

Depending on the nature of their work, employees require the right ergonomic furniture and accessories, such as electric height-adjustable tables for seated or standing work. The need for easily adjustable seating is even greater in flexible workspaces where employees often change positions. We all know that sitting too much is not good for our health, but too much standing can also cause health problems. Alternating between both is the best option.