Absenteeism software: keep absenteeism under control
Open communication is key when it comes to absenteeism. But before you can start a dialogue with employees about fitness for work, you need a clear understanding of the issue. Relying on a well-intentioned Excel spreadsheet for this purpose quickly leads to sighs and frustration. Fortunately, there is another way. With smart software such as TeamFlows, tracking absenteeism figures becomes child’s play. That way, you can define targeted actions and measure their impact.
Recording sickness notifications is one thing. But getting in touch with your employee in time, following up on meetings, and starting a reintegration process is another matter entirely. And shouldn’t you also analyse the absenteeism figures? Exactly…
With an HR system here, an Excel file there, and another five flagged emails you still need to follow up, tracking absenteeism can feel overwhelming.
Absenteeism software brings all that information and all those tasks together. Within one central system, you can see who is absent, when, how often, and which actions need to be taken by whom.
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Why absenteeism software is right for you
If one person is off sick now and then, that’s easy enough to manage. But the larger the organisation, the more complex absenteeism tracking becomes. Do these situations sound familiar?
HR manually keeps track of when the sick employee needs to be contacted for follow-up in an Excel file.
Manager A consistently conducts absenteeism discussions, while Manager B is not quite sure how to get started. Maybe better to put it off a little longer? Manager C does not know that it is their job to contact the employee.
Assessing fitness for work: does that need to happen now? Or later? And who actually requests it?
More budget is needed for staff and wellbeing in the workplace. Management first wants a clear overview of absenteeism trends across the whole company before making a decision. Does anyone have that, or how do we produce it?!
No one knows exactly how long that one colleague has already been ‘out’. Quite a long time in any case. Shouldn’t we give her another call? And what should we say?
Absenteeism software combines it all. It is one-stop software that integrates with your HR system and, based on your mandatory absenteeism policy, automatically assigns every action to the right person. What’s more, all data are brought together in one dashboard and in reports. You feel the impact in your organisation straight away:
For HR: more overview and control, less manual follow-up, and reliable absenteeism data.
For managers: clear tasks and practical support to help them follow up with employees consistently.
For management: insight into trends and developments to support decisions on staffing, absenteeism, and wellbeing. No fines or sanctions for a lack of a clear absenteeism policy.
And for the organisation as a whole? An absenteeism policy that is practical to implement and contributes to the wellbeing of your employees and your business.
Keeping track of absenteeism data: how is it actually done? And how do you address an absenteeism trend with a friendly and personal conversation? Our training programs have the answer.
Five benefits of absenteeism software
1. Less administration, more time
With absenteeism software like TeamFlows, you no longer need to manually keep track of who needs to contact which employee and when. Every sickness notification automatically sets the right steps in motion for the right people. No more updating Excel or any other file. No more meetings to agree who does what. And above all: no more updating data manually.
2. Clear overview of actions
The right person automatically receives a specific task at the right time, including the necessary tips or templates. This gives managers efficient support with their absenteeism tasks.
3. Smooth integration with your HR system
High-quality absenteeism software integrates seamlessly with your existing HR, time recording, or payroll systems. That way, information about sickness notifications flows through automatically, and manual duplicate work is not needed to stay fully up to date.
4. One consistent approach
Your absenteeism policy and the associated processes are clear to everyone in the organisation. By using a streamlined automatic system, all teams and departments apply it in the same way. This also keeps you legally compliant, so the risk of fines or sanctions is virtually non-existent.
5. Tailored real-time insights
How does your absenteeism data look for period X? Which absenteeism cases are ongoing? Who is tracking which file? Thanks to smart dashboards, you can monitor figures, trends, cases, and outstanding actions, which helps you spot certain needs or problems more quickly and make adjustments where needed.
Mensura absenteeism software: TeamFlows
Mensura offers TeamFlows absenteeism software. This software seamlessly combines the registration of absenteeism with its practical follow-up. That gives your organisation a practical, automatically generated playbook for HR and managers to track absenteeism. From short absences to employees on long-term sick leave, all cases and actions are brought together in one central environment.
Plus, data are always up to date thanks to integration with systems such as Protime, SAP, and Workday.
Would you like to know more about TeamFlows software or request a demo? You can find everything on this page.
Absenteeism software isn’t a luxury, but a strategic tool. The return on investment is always there – both in euros and in well-being. That’s why Mensura, together with the software company Otherside at Work, offers the TeamFlows platform: a smart and dynamic package for monitoring your absenteeism figures and making your policy deliver even better returns.
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